01
AI where it earns its place
Extraction, classification, drafts, matching — in one defined step.
Turn your
team into
Automation-
Builders.
We help your team find the right workflow, choose the right stack, and build the operational competence to run automation yourselves — without staying dependent on us forever.
Workflow architectureOperator competenceDelivery studio in GermanyAutomation readinessHuman in the processExisting systemsWorkflow architectureOperator competenceDelivery studio in GermanyAutomation readinessHuman in the processExisting systems
What we do
An automation studio that makes your team automation-capable.
Deepomate connects AI, workflow automation, APIs, and custom software to automate real operational processes. We go into a company and ask where the team is losing time.
You bring the domain expertise and the messy process. We help you map, design, test, and own the automation path.
02
Workflows that actually run
Triggers, queues, retries, logs. The machine that makes a process reliable on a Tuesday.
03
The systems you already have
CRM, ERP, shop, inbox, databases, internal APIs. Connected. Not replaced first.
04
Humans on the exceptions
Agents prepare the work. Someone accountable still owns the expensive decision.
Automate · Connect · Scale
Ten processes. One operating system.
This is what automation looks like when it sits inside the work. Pick a process to see the manual path and the automated one.
1Lead generation
Website form · AI qualification · CRM entry
3Customer support
AI chatbot · Knowledge base · Ticket resolution
5Email to task
Read email · Extract action · Create task
7Meeting summary
Transcribe · AI summary · Action items
9Recruiting
Resume screening · Score & rank · Schedule interview
1Lead generation
Website form · AI qualification · CRM entry
2Invoice processing
Extract data · Approval · Payment
3Customer support
AI chatbot · Knowledge base · Ticket resolution
4E-commerce order
Order received · Fulfillment · Customer update
5Email to task
Read email · Extract action · Create task
6Employee onboarding
Create accounts · Send welcome · Assign tasks
7Meeting summary
Transcribe · AI summary · Action items
8Marketing automation
Create content · Approval · Publish
9Recruiting
Resume screening · Score & rank · Schedule interview
10Document processing
OCR & extraction · Validate · Save & sync
What we automate
The work between your systems.
We don't sell a catalog of bots. We take a process your team already runs, make the mechanical path automatic, and leave a human on the exceptions.
Qualification, enrichment, CRM hygiene, and follow-up — the work between a lead coming in and the conversation.
- Lead qualification
- Lead enrichment
- CRM updates
- Follow-ups
- Meeting scheduling
Sales starts at qualified conversations, not copy-paste.
Manual process
- 01Inbound email or form arrives
- 02Someone opens and reads it
- 03Copy fields into the CRM
- 04Look up the company
- 05Write a follow-up
- 06Remind the team in Slack
Becomes
- 01Email or form
- 02AI agent extracts and scores
- 03CRM record created or updated
- 04Enrichment from existing tools
- 05Personalized reply drafted
- 06Team notified, human takes over
The Deepomate method
We don't automate tasks.
We automate systems.
- 01
Understand
We sit with the people running the process and document what actually happens — including workarounds and steps that never made it into the SOP.
- 02
Identify
Not every repetitive task is worth it. We look at volume, cost of errors, handoff delay, and whether a decision is rule-based.
- 03
Design
We design the system: triggers, data contracts, agent behavior, human checkpoints, and what happens when something goes wrong.
- 04
Integrate
We connect the software you already run — CRM, ERP, shop, inbox, databases, internal APIs.
- 05
Automate
We implement workflows and AI agents, with logging, fallbacks, and a way for a human to take over.
- 06
Optimize
Once it's live, we measure. Cycle time, exception rate, hours given back.
Stack
Built on the systems you already run.
We integrate the systems your company already uses. Intelligence on orchestration on the software that already runs your operations.
01 — Intelligence
AI models and agents
Language models, classifiers, and custom agents where they earn their place: extraction, routing, drafts, matching.
- AI agents
- Classification
- Extraction
- Retrieval
02 — Orchestration
Workflows and automation
The layer that actually runs the process. Established automation platforms or custom software when the process needs it.
- n8n
- Make
- Custom jobs
- Queues
03 — Integration
The systems you already run
Commerce, CRMs, ERPs, inboxes, databases, and internal APIs — connected instead of replaced.
- Shopware
- Shopify
- HubSpot
- Salesforce
- Microsoft 365
- Slack
- ERP
- REST / GraphQL
Proof
Problem, process, automation, result.
Named clients and measured results will be published here as soon as engagements allow it.
E-commerce / Service
Automating customer support operations
Tickets across four disconnected systems
Placeholder
E-commerce / Operations
Order-to-cash without the re-typing
Orders sit stuck between shop and ERP
Placeholder
Finance
Invoice intake that doesn't start in a PDF
Supplier invoices as PDFs and forwards
Placeholder
Why Deepomate
We don't sell AI.
We build automation that runs.
Process first. Technology second.
We start with the work, not a model or a platform. If the process is unclear, no AI will make it reliable.
Your systems stay.
The biggest value sits in the connections between tools you're already paying for. We integrate them.
Humans stay in the process.
Agents handle the repetitive path. People own judgment, exceptions, and anything that would be expensive to get wrong.
Built to be operated.
An automation only the original developer understands is a risk. We design for handover, monitoring, and change.
Generic AI agency
Deepomate
A slide deck on AI strategy
A mapped process and a running workflow
A chatbot on the website
Agents in the tools your team already opens
Replacing the stack
Connecting the stack you have
A pilot that never leaves the lab
A system in production, with owners
Industries
Same patterns. Different operations.
Intake, handoff, documents, and status updates show up everywhere — and can be automated with the same discipline.
E-commerce
Orders, catalog, fulfillment, and "where's my order?" — high volume, many systems.
Manufacturing
Order changes, quality documents, supplier messages, and the gap between the shop floor and the ERP.
Professional services
Intake, quotes, time tracking, reporting. Knowledge work that still starts in a shared inbox.
Logistics
Status updates, document packages, exception handling when a shipment isn't where the system thinks it is.
Finance
Documents into structured records: invoices, KYC packages, reconciliations, anything that lives in a PDF today.
Healthcare, operations
Scheduling, intake forms, document routing. Automation around the process.
Real estate
Lead handling, viewing coordination, document collection, and the CRM that's never quite up to date.
B2B services
Onboarding, reporting, ticket triage — the operational layer that grows faster than headcount.
Deepware GmbH
Built on Deepware's engineering experience.
Deepomate is the focused automation offering of Deepware GmbH. Same engineering discipline — shipping software, connecting systems, running infrastructure.
- E-commerce
- Software engineering
- Integrations
- Cloud infrastructure
- AI
- Automation
FAQ
Direct answers.
If you're evaluating whether a process should be automated, these are the questions that usually come up first.
Start here
Bring the messy process.
Go with whatever you want to automate first.
Book a call to find the automation opportunity and pick the smallest workflow that should become an operating habit.